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Posts Tagged ‘Board of Directors’

I.T. Strategic Planning – ANALYSIS: Observations

planningobservationThis technically could be the last section of your plan, this is where you take a high level look at the plan and existing challenges that may hamper your ability to deliver on any said item. Depending on who and how I.T. decisions are made in your organization could literally dismantle your strategy on many levels. I wrote on this topic back June 2009, it’s called I.T. Decisions – Who Makes Them In Your Organization?

Once you’ve finished this section you can then do an Executive Summary for the purposes of presenting to your Executive Team and or Board of Directors. Here is a short hypothetical example of this section:

PLANNING OBSERVATIONS

A one year planning and budgeting cycle creates significant difficulties for the I.T. Department to execute the early stages of this plan.

  • Hardware and software have to be upgraded or replaced regularly, either to take advantage of newer technologies or reduce maintenance fees. However, sometimes an upgrade would make long term sense but cannot be done because it is too large for a one year budget. This has resulted in a series of sub-optimal short term purchasing decisions being made.
  • Recent budget cuts have forced a multi-year upgrade schedule to be differed resulting in perpetually out-of-date technology.
  • Many projects take longer than one year to complete and require both tools and personnel at the start-up stage, but will not see significant results until the subsequent year.
  • A new service is anticipated to be required by a department in a future year but the department lacks sufficient budget or approval to such an expenditure; however, there might be sufficient lead time for IT to prepare the infrastructure; does IT ” risk it ” and build the infrastructure anyway?

That’s just snippet of what you might put in this Planning Observations section, I suggest you pull your top three together to ensure you are covering the critical issues. You’ll want your IT leaders to be in the loop especially if you are seeking additional budget and it gets rejected, they may be able to assist you with other creative ways to turn the rejection around.

Happy Planning…