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Posts Tagged ‘E-Mail’

The Shameless Plug Or Sharing

We really do like to promote ourselves, oh sure we say we don’t like to talk about ourselves, or pump what we do and who we might be in the pecking order. We do want people to know what we do and how well we’ve done it, we merely disguise it as a shameless plug, well we jest that at it. If you ask a person what they do, they’ll most likely tell you their job title, not what they actually do, we want to know some of the tasks, to give us an idea of how complicated your work may be. How important you might be in the hierarchy.

But if I were to ask you what you hated or didn’t like about your job, you could probably go on forever. I can assess you faster by hearing how passionate you are about who you work with or what you like and don’t like about the work you are paid to do.

When you venture to self-employment, you can no longer tell that story, you have to speak about how great your product or service is, how it will solve a particular problem. You have to plug your business all the time, sometimes we give a shameless plug, its an opportunist thing. I might say, have you read the most popular posts on my blog, hoping you might come and check the most popular blog posts I have in a list. That list makes it easy for you to see the most popular, and then the next…you should check it out, it’s on the right side bar. While you’re at it, sign up for my updates, they’ll be delivered to your inbox, and you can unsubscribe at any time.

It’s subtle, it’s effective, and it’s easy. The shameless plug is far better than sending, or spamming every social network, or inbox of people you have never had a connection with, they never opted-in. The shameless plug is no longer called that by name, today it’s called sharing right?

 

 

What Constitutes an E-Mail Business Record

I don’t recall when I wrote this or if it belongs to someone else but it is an important thing to keep in mind none the less.
  Not every message that enters or leaves the organization’s e-mail system is a business record. E-Mail containing information about lunch appointments, work group discussions, and administrative notices are examples of messages that probably do not have to be managed as “official” business records and may be discarded when no longer needed.

  The organization’s welfare depends on your ability to distinguish business records from nonessential to the annual company picnic has considerably less value than an external e-mail in which a contractor agrees to complete a specific project for an agreed-on fee. While the picnic announcement has little significance after the event, the contractor’s message may be needed in the future to hold the contractor to his price quoted or settle disputes over the quality or scope of work performed. Consequently, the contractor’s message is a business record and should be treated as such.

When it comes to business records, management faces a twofold challenge:

(1) You must establish a clear definition of a business record to protect the business and legal interests of the organization.

(2) You must communicate that definition clearly and consistently to all employees to ensure that the definition is applied properly, e-mail is managed effectively, and the organization’s legal interests are served.

The result: Valuable information is retained, and useless information that would otherwise overburden your system is purged.